Resources and support

Resources and support

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São Paulo Freshers' Event

Resources and support for Freshers' Events organisers

The University Alumni Engagement team and Cambridge in America offer a wide range of resources to support organisers in the running of their Freshers' Events, including:

Organisers are encouraged to contact the appropriate team with any questions. 

Eligibility for support

In order for your event to be registered and supported, we ask that you:

  • Observe the mandatory guidelines
  • Submit your attendee registration form within two weeks of the event
  • Endeavour to respond promptly to our messages
  • Deputise the event organiser role to another Group member to cover any periods of unavailability

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Event registration

It is strongly recommended that you register your event before the first deadline (date to be confirmed), to ensure maximum publicity and help to recruit volunteers.

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Event promotion

Once registered, your event will be promoted, as outlined on the event promotion page. Ideas for how you can promote the event are also included.

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Online booking for attendees

If you would like attendees to book in advance, it is recommended that you use Development and Alumni Relations’ online booking system. Details will be available here before March 2019.

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Alumni Groups Award Scheme

If your Group would like to host a Freshers’ Event, but is unable to do so due to a shortage of funds, why not consider applying to the Alumni Groups Award Scheme for a one-off grant to subsidise event costs? The Scheme is administered by the Alumni Engagement team, with applications being reviewed and awarded by the Networks and Volunteers Working Group. Please contact the appropriate team for details.

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Volunteer recruitment

Guidance will be available here before March 2019.

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Branded event supplies

Recognised Alumni Groups can order University of Cambridge branded event supplies, known as a 'Party in a box', free of charge, to help create a stronger sense of Cambridge at the event. Simply complete an order form and email it to the appropriate team.

'Party in a box' menu

  • 'Alumni volunteer' and 'Student volunteer' badges
  • Sheets of blank stickers for name badges
  • Napkins
  • Paper cups
  • Banners
  • Bunting
  • Table flags
  • Paper flags
  • Pens
  • Orientation leaflets

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Event templates

Organisers are invited to use the event templates below:

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Student numbers for your area

Applicant data for 2019–20: if you would like to know how many new students from your Group’s general area have applied to Cambridge for entry in 2019-20, please contact the appropriate team and we will ask the appropriate University office for the data. Requests are dealt with case-by-case and the provision of data is not guaranteed and could be limited. The summer period is an exceptionally busy time for admissions staff, therefore please give plenty of notice and anticipate a delayed response.

New entrant and current student data for the last three years: visit the Planning and Resource Allocation Office website to track how many students from your country go to Cambridge year-on-year. Stats are updated annually in March and go back three years. Groups in larger countries and the UK should note that data is presented by country only, and is not broken down further, such as by city, state, region or postcode, and could be of limited use.

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      Attendee feedback

      On receipt of your attendee registration form, the Alumni Engagement team will contact your event attendees for their feedback. They will be invited to share what went well and to provide suggestions for improvements. Feedback will be shared with organisers before the end of December, in good time for planning next year's events.

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