Terms and conditions

Terms and conditions

Website terms and conditions

Thank you for visiting our sites. As Development and Alumni Relations is an office of the University of Cambridge (‘we’/‘us’), the alumni.cam.ac.uk, philanthropy.cam.ac.uk, my.homerton.cam.ac.uk and my.kings.cam.ac.uk websites (‘our sites’/‘the alumni and philanthropy sites’) and their subdomains are governed by the same terms and conditions as the cam.ac.uk domain (‘central site’). These can be found in full at: www.cam.ac.uk/about-this-site/terms-and-conditions

Information specific to the alumni and philanthropy sites, including password-protected areas, and Development and Alumni Relations’ activities, such as communications, can be found below.

These terms apply to all users of and visitors to the site (‘you’). By proceeding to use the site you signify that you agree to be bound by the following conditions and documents referred to in them, as revised by us from time to time. Revised conditions take effect when published.

Information about us

The site belongs to the University of Cambridge (‘we’ or ‘us’) of The Old Schools, Trinity Lane, Cambridge, United Kingdom CB2 1TN.

Information about you and your visits to our site

We process information about you in accordance with our privacy policy which forms part of these conditions and our data protection statement. By using our site, you consent to such processing and warrant that all data you provide is true and accurate.

Accessing our site

Your user password and any other piece of information provided as part of our security procedures is confidential. You must not disclose it to any third party.

You are responsible for making all arrangements necessary for you to have access to the site.  You are also responsible for ensuring that all persons who access the site through your internet connection are aware of these conditions and comply with them. Access to the site is always at our discretion and we may withdraw or amend the services provided on the site without notice. From time to time we may restrict access to some or all users to some or all parts of the site and sometimes the site may be unavailable. Whilst we aim to update our site regularly the content on our site may be out of date at any given time.

If we determine that you have breached any of these conditions, we may take such action as we deem appropriate, including disabling your password whether chosen by you or allocated by us. You agree to indemnify us for all claims brought by a third party against us arising out of or in connection with any breach by you of any warranty set out in the conditions.

Acceptable use

You may use the site only for lawful purposes. You must not use the site:

  • in any way that breaches any applicable local, national or international law or regulation (including applicable law in the UK and the law of the country from which postings are made);

  • in any way that is unlawful or fraudulent or has any unlawful or fraudulent purpose or effect;

  • for the purpose of harming or attempting to harm minors in any way;

  • to send, knowingly receive, upload, download, use or re-use any material that does not comply with the content standards;

  • to transmit or procure the sending of any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);

  • to knowingly transmit any data, send or upload any material that contains viruses or any other computer code, programs or files designed to destroy, interrupt or limit the functionality of any computer, computer software or hardware or telecommunications equipment.

Intellectual property rights

We are the owners or the licensee of all intellectual property rights in the site and in the material we publish on it. Contributions or material submitted by University of Cambridge staff and students (and others as prescribed) are also subject to the Statutes and Ordinances of the University of Cambridge, specifically Ordinances, Chapter XIII Finance and Property, Intellectual Property Rights, pp. 955-962: http://www.admin.cam.ac.uk/univ/so/. All these works are protected by copyright laws and treaties around the world.  All such rights are reserved. You must acknowledge our status and that of any identified contributors as the authors of such material. Nothing contained in the site shall be taken, construed or considered as a grant of licence or right to use the trademarks of the University of Cambridge or that of any third party displayed on the site without the prior written permission of the respective owner/s. Subject to statutory allowances, extracts of material from our site may be accessed, downloaded and printed for your personal and non-commercial use and you may draw the attention of others within your organisation to material posted on the site.

You may not modify the paper or digital copies of any material printed off or downloaded in any way and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.  You must not use any part of the material on the site for direct or indirect commercial purposes or advantage without obtaining a licence from us or our licensors. 

If you print, copy or download any part of the site in breach of these conditions, your right to use the site will cease immediately and you must at our option return or destroy any copies of material made.

Linking to our site

You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link from any website that is not owned by you. Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page. We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with our acceptable use policy.

Linking from our site

Where our site contains links to other sites or resources provided by third parties, these links are provided for your information only.  We accept no responsibility for them or for any loss or damage that may arise from your use of themWe are not responsible for examining or evaluating. We do not assume any responsibility or liability for the actions, products, and content of any of linked site or any other third-party.

Our liability

Material posted on our site is not intended as, and must not be assumed to amount to, advice on which reliance may be placed.

We will not be responsible for any losses you suffer as a result of us breaching these conditions if the losses were reasonably foreseeable to both you and us when you began using our site. We will not be responsible for any business loss (including loss of profits, revenue, contracts, anticipated savings, data, goodwill or wasted expenditure) or any other indirect or consequential loss that was not reasonably foreseeable to both you and us when you began using the site. We do not limit in any way our liability by law for death or personal injury, caused from our negligence, or for any breach of duty, fraudulent misrepresentation, gross negligence or wilful misconduct nor any other liability which cannot be excluded or limited under applicable law.

Trade marks

The name and shield of the University of Cambridge are trade marks.


You agree, as we do, to submit to the exclusive jurisdiction of the English courts except that we may bring proceedings against you for breach of these conditions in your country of residence or any other relevant country.


If you breach these conditions and we take no action, we will still be entitled to use our rights and remedies in any other situation where you breach these conditions.

The headings in these conditions are for ease of reference only. Words preceding "include", "includes", "including" and "included" shall be construed without limitation by the words which follow those words. Definitions apply to any word derived from a defined word. Nothing in these conditions is intended to nor shall they confer any benefit on any third party whether under the Contracts (Rights of Third Parties) Act 1999 or otherwise. If any of these conditions is deemed invalid, void, or for any reason unenforceable, that condition will be deemed severable and will not affect the validity and enforceability of any remaining condition.

Questions or concerns - contact details

If you have any questions about our site or any concerns about material which appears on our site or if you wish to make any use of material on our site other than that as set out in these conditions, please contact website@alumni.cam.ac.uk.

Event booking terms and conditions

Recording, filming and photography

Some virtual events are recorded and may be published on public sites. If you do not wish to be recorded, please ensure that your camera and microphone are disabled and avoid posting chats or questions.

There will be filming and photography at some in-person events which will be shared on our websites and may be published in official University and College materials. Signage at events will indicate that filming may take place. Any guests who do not wish to be filmed or photographed should inform a member of staff on the day.

Changes and cancellations 

  • All events are subject to change including details such as advertised dates, speakers, locations and ticket prices.
  • Development and Alumni Relations reserves the right to cancel an event due to low enrolment or other circumstances which would make the event non-viable

Chargeable events 

  • Events are run on a not-for-profit basis and any booking fees charged are to cover costs such as room hire, catering, staffing and speaker expenses.

  • If Development and Alumni Relations cancels an event, guests will be offered a full refund. However any expenses (including travel) incurred due to the cancellation of an event will not be refunded.

  • Should circumstances arise that result in the postponement of an event, guests will have the option to either receive a full refund or transfer registration to the same event at the new, future date.

  • You may cancel your event booking within seven working days, beginning on the day you received your confirmation letter or email. You will receive a full refund of the price paid for the booking.

  • Refunds after seven working days will only be given if the event in question is sold out and we are able to re-sell the tickets concerned. An administration fee of £5.00 per ticket will be charged for any places that are re-sold.

  • Refunds cannot be processed online. 

  • All refund requests must be made by the person who made the original booking or the credit card holder.

  • Refunds will not be given for guests who do not turn up to an event on the day.

  • Cancellations will be accepted via phone, fax or e-mail. However, refund requests must be received in writing (either fax, email or post).  If your booking was made online please enclose a copy of your original receipt or confirmation email including your reference number. Please contact us if you wish to enquire about a refund.

  • Regrettably, Development and Alumni Relations cannot refund guests on occasions when bad weather prevents or discourages travel. These above policies apply to all Development and Alumni Relations Events unless otherwise noted in the corresponding event materials. Please read all individual event information thoroughly.

    Development and Alumni Relations offers online booking for most events; however if you wish to pay by cheque, please write to us enclosing a cheque made payable to the ‘University of Cambridge’ for the correct amount. Please remember to include your name, address, College, subject, matriculation year, alumni number (available on your CAMCard) and all guest details (including College, subject and matriculation if applicable).

Alumni Group events

  • All events are subject to change at the discretion of the organising Alumni Group.
  • The Alumni Group reserves the right to cancel an event due to low enrolment or other circumstances which would make the event non-viable.
  • Cancellations and refunds will be made subject to the organising Alumni Group’s policies.
  • Cancellations and requests for refunds made online will be passed on to the organising Alumni Group by the University, and will be dealt with by the relevant Alumni Group.
  • Payment for Alumni Group events will be made directly to the relevant Alumni Group. The University does not handle money on behalf of the groups.

SMS event booking reminders

Where we offer this service, if you provide your mobile (cell) number, we will send one text message (SMS) reminder approximately 24 hours before the event starts to the number you provide. Your mobile number will be stored and used in accordance with our privacy policy and data protection statement.

  • We cannot control certain factors relating to message delivery and depending on the recipient's mobile service provider, it may not be possible to transmit the SMS message to the recipient successfully.
  • There is no charge from us for sending the SMS reminder. However, we are not responsible for any charges made by mobile phone network providers that you may incur for the provision of this service, for example if you are roaming.


Alumni travel programme terms and conditions

The information provided on the website is for general information only. The operators have sole responsibility for the trips and the University has no control over or responsibility for the operation of the tours. All queries about individual trips should be addressed to the operator concerned.

Please note that prices listed are a guide only and may have changed since publication, due to currency fluctuations, for example. Contact the relevant operator for the most up-to-date price information.

CAMCard terms and conditions

The hotels, restaurants and other establishments are recommended only for their location in or near Cambridge. The University has no control over or responsibility for any bookings or standards of accommodation or service. Prices are just a guide and may vary throughout the year.

Access to Colleges is generally available when the Colleges are open to the public and/or visitors. On some occasions throughout the year, Colleges may be closed to all except current staff and students. College grounds are private property and visitor admission procedures and security arrangements may vary. Please visit the relevant Colleges' websites or telephone ahead of your visit to enquire about opening times, specified site entrances for visitors and so on.

Colleges may have particular visiting arrangements for their own alumni members in addition to the general CAMCard scheme - please contact your College's alumni office or porters' lodge to find out more.

On some occasions, CAMCard holders may be asked to provide additional ID to verify the details listed on the card.

Freshers' Events prize draw

  1. The winner must be a registered organiser of a registered ‘Freshers’ Event’ taking place in 2020.
  2. By entering the prize draw, the participant agrees to be bound by these terms and conditions.
  3. The prize is a £50 voucher to use online or in store at Heffers (Blackwell's) Bookshop.
  4. The winner will be selected at random from all entries during the week of Monday 19 October 2020.
  5. The winner will be notified by email within 14 days of the selection date.
  6. The prize must be claimed within six months of the date of notification.
  7. The prize is not transferable and no cash alternative is available.
  8. The promoter is University of Cambridge Development and Alumni Relations, 1 Quayside, Bridge Street, Cambridge, CB5 8AB, UK.
  9. Details of the winner will be available four weeks after the selection date by sending a stamped, addressed envelope to Freshers’ Events Prize Draw, Alumni Engagement team, University of Cambridge Development and Alumni Relations, 1 Quayside, Bridge Street, Cambridge, CB5 8AB, UK.
  10. The promoter reserves the right to withdraw this offer at any time without notice.
  11. In the event of any dispute regarding the terms and conditions, conduct, results and any other matters relating to this prize draw, the decision of the promoter shall be final and no correspondence or discussion shall be entered into.
  12. The promoter reserves the right to publish the name of the winner’s Alumni Group in the Freshers’ Events pages of the University of Cambridge alumni website and to publish the name of the winner and the name of their Alumni Group in the Freshers’ Events report and an edition of the Groups' Committee Members Monthly e-newsletter.

2020 course completers update your details prize draw 

1. The Promoter  

The Promoter is: The Chancellor, Masters and Scholars of the University of Cambridge acting through its office of Development and Alumni Relations.  
Postal address: University of Cambridge Development and Alumni Relations, 1 Quayside, Bridge Street, Cambridge CB5 8AB, United Kingdom.  
Email contact@alumni.cam.ac.uk  

2. The competition 

2.1   The title of the competition is: 2020 course completers update your details prize draw 

2.2   The competition will run from 9am BST on Friday 26 June 2020 (the "Opening Date") to 12pm BST on Monday 12 October 2020 (the "Closing Date") inclusive. 

2.3   All competition entries must be received by no later than the Closing Date.  All competition entries received after the Closing Date will be automatically disqualified. 

2.4   The 20 winners will be chosen at random by using a computer process that produces verifiably random results from all entries received and verified by the University. 

3. How to enter  

You will be automatically entered into a free prize draw when you confirm your contact details and communications preferences through the web form for course completers accessed via the link published by the University of Cambridge in emails to you on this subject between June and October 2020. 

4. Eligibility 

4.1   The competition is open to students of the University of Cambridge on degree courses or the Faculty of Education’s Postgraduate Certificate of Education (“PGCE”) completing their course and/or graduating between May and July 2020. Entrants must be over the age of 18 years. 

4.2   Anyone who is professionally connected with the creation/implementation of the competition or its administration is not permitted to enter the competition.  

4.3   There is no entry fee and no purchase necessary to enter the competition, but you will require email and internet access to enter.  No refund may be claimed for any expenses incurred relating to the use of an email account or internet connection for the purpose of entering the competition. 

4.4   By entering the competition, you are indicating your agreement to be bound by these Terms. 

4.5   By entering the competition, you confirm that you are eligible to do so and eligible to claim any prize you may win. 

4.6   The Promoter will not accept competition entries that are: 

      (a)  automatically generated by computer; 

      (b)  completed by third parties or in bulk; 

      (c)  illegible, have been altered, reconstructed, forged or tampered with. 

4.7   The Promoter will not accept responsibility for competition entries that are not received for whatever reason.  

4.8   There is a limit of one entry per person. Multiple entries from the same person will be disqualified. Each winner is only eligible to win one prize. 

4.9   The Promoter reserves all rights to disqualify any entrant if the entrant’s conduct is contrary to the spirit or intention of the prize competition. 

5. Prize

5.1   The prizes are: 

5.2   Each prize comes with a bundle of University of Cambridge branded items: 
      (a) set of postcards 
      (b) water bottle 
      (c) Moleskine notebook 
      (d) lanyard 

5.3   The Promotor may substitute the prize (or any part of the prize) for a prize or prizes of equivalent or greater monetary value if this is necessary for reasons beyond the Promotor’s reasonable control. There is no cash alternative to the prize (or any part of the prize) and the prize is non-refundable and non-transferable.  

5.4   Prizes 18 and 19 can only be redeemed by the winners of prizes 18 and 19 while they are attending a University of Cambridge degree ceremony in person in 2021. 

6. Winner notification and claiming the prize 

6.1   The Promoter’s decision as to those able to take part and selection of winners is final. No correspondence relating to the competition will be entered into. 

6.2   The winners will be contacted personally using the contact details provided on entry as soon as practicable after the Announcement Date.  If the winner is unable to accept the Prize for any reason, or cannot be contacted, or does not claim the prize within 60 days of notification, the University reserves the right to award the Prize to another entrant. 

6.3   The Promoter will notify the winners by email within 15 working days of the closing date when and where the prize can be delivered. 

6.4   The Promoter will make all reasonable efforts to contact the winner. If the winner cannot be contacted or is not available, or has not claimed their prize within 60 days of the Announcement Date, the Promoter reserves the right to offer the prize to the next eligible entrant selected from the correct entries that were received before the Closing Date. 

The Promoter does not accept any responsibility if you are not able to take up the prize. 

6.5   The prize may not be claimed by a third party on your behalf. 

6.6   The Promoter will publish the surname and county of residence of prize winners on www.alumni.cam.ac.uk/terms-and-conditions on Tuesday 13 October 2020 (the “Announcement Date”).   

6.7   If you object to any or all of your surname, county of residence and winning entry being published or made available, please contact the Promoter at the contact details in the above Clause 1 The Promoter. 

6.8   The Promoter reserves the right to cancel or amend the competition and these Terms without notice in the event of a catastrophe, war, civil or military disturbance, act of God or any actual or anticipated breach of any applicable law or regulation or any other event outside of the Promoter’s control.  Any such changes to the competition will be notified to entrants as soon as possible by the Promoter. 

7. Limitation of liability 

Except in respect of death or personal injury resulting from any negligence of the Promoter, to the maximum extent permitted by law, neither the Promoter nor any of its officers, employees or agents shall be responsible (whether in tort, contract or otherwise) for:  

any loss, damage or injury to you and/or any third party or to any property belonging to you or any third party in connection with the competition and/or the prize (including the winner’s receipt or use of the same), resulting from any cause whatsoever; or 

(b)  any loss of profit, loss of use, loss of opportunity or any indirect, economic or consequential losses whatsoever and howsoever caused. 

8. Data protection and publicity 

Any personal data relating to winners or any other entrants will be used solely for the purpose of administering the competition and in accordance with current UK data protection legislation.  All entrants have the right to access, rectify, oppose the processing of and delete any personal information collected through participation in the competition. The Promoter will only process your personal information as set out in its data protection notice at www.alumni.cam.ac.uk/data-protection and its Privacy Policy when you visit the www.alumni.cam.ac.uk site. See also Clauses 6.6 and 6.7 with regard to the announcement of competition winners. 

9. General 

9.1 The Promoter shall have the right, at its sole discretion and at any time, to change or modify these Terms, such change to be effective immediately upon posting online. 

9.2 The Promoter reserves the right to hold void, suspend, cancel, or amend the prize competition where circumstances outside its reasonable control make this unavoidable. 

9.3 If there is any reason to believe that there has been a breach of these Terms, the Promoter may, at its sole discretion, reserve the right to exclude any entrant from participating in the competition. 

9.4 These terms and conditions shall be governed by English law, and the parties submit to the non-exclusive jurisdiction of the courts of England and Wales.