Volunteer recruitment

Volunteer recruitment

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Singapore Freshers' Event

This section highlights the potential help that is available to Freshers' Events organisers from alumni, current students and student societies. Tips for working with volunteers are also included.

Alumni Group members

Fellow Group members can provide practical support, such as:

  • Finding a suitable venue, organising refreshments and preparing event supplies
  • Registering and mingling with attendees
  • Setting up and packing up

Where possible, we recommend involving recent graduate members from a variety of Colleges and academic fields. Why not speak to the Group Chairperson, President or Secretary about the best way to promote the opportunity to members?

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Current students and recent graduates

You are strongly encouraged to involve current students and recent graduates, for the reasons outlined below:

  • The vast majority of previous attendees tell us in their feedback that speaking to current students was the best thing about their Freshers’ Event and the main incentive for going
  • They can give a credible, relatable and up-to-date exposition of what it is currently like to be at Cambridge and how to prepare for the endeavour
  • They might be willing to lead a question and answer session and/or provide a short presentation about an aspect of student life
  • They can provide an extra pair of hands for setting up, registering attendees and clearing up
  • Your Group is likely to benefit from staying in touch with these potential members of the future

How to recruit current students and recent graduates

  • Help to recruit current students and recent graduates is available to organisers who register their events by the first deadline and request such help on the event registration form. Once recruited, volunteers will be put in touch with you for details about the role; please respond promptly. You might find it useful to read the volunteer role profile. Please note we cannot guarantee the recruitment of volunteers for Freshers' Events
  • If your Group has hosted a Freshers' Event before, why not invite back previous attendees and volunteers?
  • Ask fellow Group members if they are in contact with current students or recent graduates to approach for help
  • (UK only) Ask the Schools Liaison Officer for your area to promote the opportunity to current students, including those holding College Access Officer roles
  • Try to recruit a diverse group of volunteers who represent a broad range of Colleges and courses

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    Student societies

    Groups with an equivalent student society in Cambridge are encouraged to involve them in your Freshers' Events and other student engagement activties. You could, for example:

    • Co-host the Freshers' Event together, thus gaining their help with organising and promoting it
    • Invite members of their committee to your event to mingle with attendees
    • Ask if they would be willing to provide a short presentation about the student society and life at Cambridge
    • Find out if they will be hosting an orientation event for new students in Cambridge at the beginning of term and promote it at the Freshers' Event

    To check if your Group has an equivalent student society, visit www.societies.cam.ac.uk or www.cusu.co.uk/directory, or contact the alumni engagement team.

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    Tips for working with volunteers

    Help your volunteers feel welcomed, valued and supported by taking these steps. 

    Before the event:

    • Respond promptly to communications from volunteers, or they might lose interest in the role
    • Provide volunteers with plenty of information about the role, including (i) shift start and end times; (ii) venue details; (iii) who to report to on arrival; (iv) what they'll be doing; and (v) if their reasonable expenses will be reimbursed (see point below)
    • Find out if the Group can cover any reasonable volunteer expenses, such as for travel and refreshments

    On arrival:

    • Introduce the volunteer to any other volunteers and Group members
    • Give them a name badge to wear that clearly identifies them as a current student, recent graduate or alumni member, and states their College and course
    • Outline their responsibilities and brief them on event timings
    • If they are to staff the registration table, run through the instructions for collecting attendee data

    During the event:

    • Introduce volunteers to attendees as part of your welcome speech
    • Offer volunteers ideally free refreshments
    • Settle any volunteer expenses before they leave

    After the event:

    • Send a thank you email and invite them to join the Group's mailing list
    • Invite them back to next year's Freshers' Event

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