Volunteer recruitment

Volunteer recruitment

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Singapore Freshers' Event

Recruit volunteers to help at your event

Organisers can seek assistance with their events from a variety of sources, including those below:

Alumni Group members

Organisers are encouraged to seek assistance with organisational support and welcoming attendees from fellow Group members. It might be possible to promote the opportunity in Group newsletters/bulletins and on its social media pages. Why not speak to the Chair/Group leader and other committee members about the best way forward?

Current students and recent graduates

The vast majority of attendees tell us in their feedback that speaking to current students is by far the best thing about Freshers’ Events and the main incentive for going. Current students can give a credible, relatable and up-to-date exposition of what it is currently like to be at Cambridge and how to prepare for the endeavour. It is strongly recommended, therefore, that you invite current students and recent graduates, from a variety of Colleges and courses, to mingle with attendees.

Such volunteers can also provide an extra pair of hands for setting up, registering attendees and clearing up afterwards. Furthermore, your Group is likely to benefit from staying in touch with these potential members of the future.

Tips for recruiting volunteers:

  • help to recruit volunteers is available, from the Alumni Engagement team, to organisers who register their events by the first deadline. The opportunity will be promoted to current students and recent graduates, and anyone expressing an interest will be put in touch with you. You might find it helpful to read the volunteer role profile. Please note we cannot guarantee the recruitment of volunteers
  • if your Group has hosted a Freshers' Event before, why not invite back previous attendees and volunteers?
  • ask fellow Group members if they are in contact with current students or recent graduates to approach for help
  • (UK only) ask the Schools Liaison Officer (also known as Area Link) for your area to promote the opportunity to current students, including those holding College Access Officer roles
  • find out if the Group can cover reasonable volunteer expenses, such as for travel and refreshments, for which volunteers will be greatly appreciative

Tips for briefing volunteers on arrival:

Please ensure your current student and recent graduate volunteers feel welcomed, valued and supported by taking these easy steps:

  • introduce the volunteer to other volunteers and Group members
  • give them a name badge to wear that clearly identifies them as a current student or recent graduate
  • gauge their level of experience by asking if they have volunteered at a Freshers’ Event before
  • outline their responsibilities and brief them on timings
  • if they are to staff the registration table, run through the instructions for collecting collecting attendee data
  • offer (ideally free) refreshments and settle any expenses, as agreed

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Schools Liaison Officers (UK only)

Every College employs a Schools Liaison Officer (SLO), also known as an Area Link, to build relationships with schools and colleges across the UK. Each Officer is assigned to several UK regions or cities and several London Boroughs.

SLOs can be a great resource for UK Groups and could potentially:

  • co-host the Freshers’ Event with you
  • help to promote the event in local schools and colleges 
  • mingle with attendees and provide a presentation about life in Cambridge. Do note that head teachers are likely to be reassured by the presence of a University representative at the event
  • help with recruiting current student volunteers to attend the event

Support from an SLO is not guaranteed and will vary across SLOs, but it is certainly worth seeking. Please email the Alumni Engagement team to be put in touch with the SLO for your area.

Meet Rosie Costello, the SLO at at Gonville & Caius, with responsibility for Hertfordshire, Norfolk and seven London Boroughs.

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Student societies

Groups with an equivalent student society in Cambridge are encouraged to involve them in their Freshers' Events and other student engagement activties.

You could, for example, co-host the Freshers' Event with the student society, thus gaining their help with organising and promoting it. Members of their committee could be invited to mingle with attendees and provide a presentation about being at Cambridge. Find out if they will be hosting an orientation event for new students in Cambridge at the beginning of term and promote it at the Freshers' Event.

To check if your Group has an equivalent student society, visit www.societies.cam.ac.uk or www.cusu.co.uk/directory, or contact the appropriate team.

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