Volunteer recruitment

Volunteer recruitment

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Singapore Freshers' Event

This page highlights the potential help that is available to organisers from fellow Group members, current students, recent graduates and student societies. Tips for working with volunteers are also included.

Alumni Group members

Fellow Group members can provide practical support, such as:

  • Finding a suitable venue, organising refreshments and preparing event supplies
  • Registering and mingling with attendees
  • Setting up and packing up

We particularly recommend involving members who are recent graduates, because their experience of being a student at Cambridge will be more recent. Why not speak to the Group Chairperson, President or Secretary about the best way to promote the opportunity to members?

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Current students and recent graduates

You are strongly encouraged to involve current students and recent graduates, for the reasons outlined below:

  • The vast majority of feedback from previous attendees confirms that speaking to current students is the best thing about Freshers’ Events and the main incentive for going
  • Students and recent graduates can give a credible, relatable and up-to-date exposition of what it is currently like to be at Cambridge and how to prepare for the endeavour
  • They can participate in a question and answer session, or provide a short presentation about student life
  • They can provide an extra pair of hands for setting up, registering attendees and clearing up
  • Your Group is likely to benefit from staying in touch with these potential future members

How to recruit current students and recent graduates

  • Please try to recruit a diverse group of volunteers representing a broad range of Colleges and courses/disciplines
  • Help to recruit current students and recent graduates is available to organisers who register their events by the first deadline and request such help on their event registration form. Once recruited, volunteers will be put in touch with you for details about the role and your prompt response will be appreciated. You might find it useful to read the volunteer role profile and our tips for working with volunteers below. Please note that we cannot guarantee the recruitment of volunteers for Freshers' Events
  • If your Group has hosted a Freshers' Event before, why not invite back previous attendees and volunteers?
  • Ask fellow Group members if they are in contact with current students or recent graduates to approach for help
  • (UK only) Ask the Schools Liaison Officer for your area to promote the opportunity to current students, including those holding College Access Officer roles

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Student societies

Groups with an equivalent student society in Cambridge are encouraged to involve them in your Freshers' Events and other student engagement activities. You could, for example:

  • Co-host the Freshers' Event together, thus gaining their help with organising and promoting it
  • Invite members of their committee to your event to mingle with attendees
  • Ask if they would be willing to provide a short presentation about the student society and life at Cambridge
  • Find out if they will be hosting an orientation event for new students in Cambridge at the beginning of term and promote it at the Freshers' Event

To check if your Group has an equivalent student society, visit www.societies.cam.ac.ukwww.cusu.co.uk/directory, or contact the Alumni Engagement team.

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Image of volunteer

Tips for working with volunteers

Please help your volunteers feel welcomed, valued and supported by taking these steps. 

Before the event

  • Respond promptly to communications from volunteers, or they might lose interest in the role

  • Provide volunteers with plenty of information about the role, including (i) shift start and end times; (ii) venue details; (iii) who to report to on arrival; (iv) what they'll be doing; and (v) if their reasonable expenses can be reimbursed (see point below)

  • Find out if the Group can cover any reasonable volunteer expenses, such as for travel and refreshments

On arrival

  • Introduce the volunteer to any other volunteers and Group members

  • Give them a name badge to wear that clearly identifies them as a current student, recent graduate or alumni member, and states their College and course

  • Outline their responsibilities and brief them on event timings

  • If they are to staff the registration table, run through the instructions for completing your attendee registration form

During the event

  • Introduce volunteers as part of your welcome speech to attendees

  • Offer volunteers some refreshments

  • Settle any volunteer expenses before they leave

  • Some Groups like to give volunteers a thank you gift, although this is optional. Organisers of eligible Groups can order free branded USB sticks to use as thank you gifts for volunteers; read the Branded event supplies section for details

After the event