Terms of reference

Terms of reference

1. The Alumni Advisory Board acts to provide a strategic framework to support the work of Development and Alumni Relations in engaging with the global alumni network of Cambridge.

2. The Board provides advice on an extensive range of matters that are of interest to alumni, and support the strategic objectives of Development and Alumni Relations. It acts as an advisor to Development and Alumni Relations and is not involved in the day to day management.

3. In helping to devise strategy, the Board will serve to further consolidate the good working relations between the Colleges and the University departments.

4. Chairman

The Vice-Chancellor is the Chairman of the Board. The Deputy Chair – Collegiate Cambridge will normally take the Chair if the Vice-Chancellor is absent.

5. Membership

5.1 The Board will be composed to reflect the breadth of skills and experience of the alumni population.

5.2 Up to 18 members are appointed. Of the 18 members:

  • Two members will be a Head of House
  • Two members will be a Deputy Chair
    • The 'Deputy Chair - Collegiate Cambridge' will be a Head of House
    • The 'Deputy Chair - Alumni' will be an alumnus/a
  • One members will be the Student Union President

6. Terms of Service

Members will serve on the Board for a period of three years. No member shall serve more than two consecutive terms

7. Nominations Committee

7.1 The Nominations Committee is responsible for reviewing and appointing new members to the Alumni Advisory Board and affiliated Steering Committee.

7.2 Members will be appointed based on the areas of skills and expertise they can bring to the Board. When appointing members the Nominations Committee will strive for a balance of representation (eg geographic location, gender, College, matriculation year, subject studied etc).

7.3 Development and Alumni Relations, in consultation with Board members, will identify possible candidates to be reviewed by the Nominations Committee.

7.4 The Nominations Committee will consist of:

  • Deputy Chair – Collegiate Cambridge (Chair)
  • Deputy Chair – Alumni
  • Chair of the Networks and Volunteers Working Group
  • Chair of the Communications Working Group

8. Meetings

8.1 Arrangements for meetings

8.1.2 Meetings will be held twice a year, once in Cambridge before the Alumni Groups Global Leadership Conference in July, and once in London in January.

8.1.3 Further meetings may be convened, if deemed necessary, by the Board.

8.2 Attendance at meetings

8.2.1 Board members are expected to attend Board meetings twice a year, once in July and once in January.

8.2.2 Board meetings will be attended by either the Executive Director of Development and Alumni Relations or Chief Operating Officer; the Head of Alumni and Supporter Relations; Head of Alumni and Development Communications, and the Volunteer Relations Co-ordinator.

8.2.3 Other University Officers will be invited to attend, including the Director of Alumni Relations from Cambridge in America and the Vice Chair Alumni Relations for the Cambridge Colleges Development Group.

9. Agenda and Papers

9.1 Development and Alumni Relations will provide administrative support for the Board and will distribute the agenda and papers in advance of each meeting.

9.2 The Head of Alumni and Supporter Relations will submit a Report on Development and Alumni Relations activities to the Board.

10. Steering Committee

10.1 The Steering Committee provides alumni views and strategic guidance between main Alumni Advisory Board meetings, ensuring that the driving force behind the Board is alumni-led. 

10.2 The Chair of the Steering Committee will be the Deputy Chair – Alumni on the Alumni Advisory Board. 

10.3 Steering Committee members will be elected by the Nominations Committee. They will be members of the Alumni Advisory Board and will continue to serve on the Board.

11. Working Groups

11.1 Working Groups support the Alumni Advisory Board and Development and Alumni Relations.

11.2 The Communications Working Group offers guidance to Development and Alumni Relations specifically on alumni, supporter and donor communications.

11.3 The Networks and Volunteers Working Group offers guidance to Development and Alumni Relations specifically on the network of volunteer-led Alumni Groups.

11.4 In addition, ad hoc Working Groups may be set up at the instigation of the Board, or its affiliated groups, in order to promote the Board’s aims. This may include Working Groups representing varied interests and affiliations, for example sport, drama, career development, etc.

11.5 The Chairs of the Working Groups are elected from the members of the Alumni Advisory Board and will also continue to serve on the Board.

12. Terms of Reference 

The terms of reference will be reviewed periodically.