The Alumni Advisory Board Terms of Reference
A high level Alumni Advisory Board has been established as part of the University's strategy to expand and engage the alumni network throughout the world.
The Board helps provide a strategic framework and set priorities for the work of the Cambridge Alumni Relations Office. It acts as an advisor to CARO and is not involved in the day to day management.
The Board will be chaired by the Vice-Chancellor. The Deputy Chair will be a Head of House.
In helping to devise strategy, the Board will serve to further consolidate the good working relations between the Colleges and the University departments.
Membership and Recruitment
Up to 21 members are appointed. Of the 21 members:
- Two members are Heads of House.
- At least two members are drawn from the international network of Cambridge Societies.
- Up to 17 other members are appointed representing as wide a range of year, shared interest groups and Alumni Groups as possible, including six members elected by the network of UK Alumni Groups.
CARO and the Board will identify possible candidates to be reviewed by the Nominations Committee.
The Nominations Committee consists of the Chair and Deputy Chair of the Alumni Advisory Board and the Chairs of the Permanent Working Groups.
Members will serve on the Board for a period of three years. No member shall serve more than two consecutive terms.
The terms of reference will be reviewed periodically.
Board members are expected to attend Board meetings twice a year, once in Cambridge before the Alumni Groups Global Leadership Conference in July, and once in London in January. Further meetings may be convened, if deemed necessary, by the Board.
Board meetings will be attended by the Director of Development and Alumni Relations; the Head of Alumni Relations; and the Alumni Relations Managers for Networks and Volunteers, and Communications and Benefits.
Other University Officers will be invited to attend, including the Alumni Relations Director from Cambridge in America and the Vice Chair Alumni Relations for the Cambridge Colleges Development Group.
The Head of Alumni Relations will submit an Annual Report on CARO activities to the Board and the Board will advise on CARO's annual strategy.
CARO will provide administrative support for the Board and will distribute the agenda and papers of the Advisory Board to all Alumni Group contacts.
Working Groups support the Advisory Board and CARO.
There are two permanent Working Groups:
The Communications Working Group advises CARO on developing and improving communication with alumni.
The Networks and Volunteers Working Group advises and assists the Alumni Relations Office in the promotion and development of Alumni Groups around the world.
In addition, ad hoc Working Groups may be set up at the instigation of the Board, or its sub-committees, in order to promote the Board's aims.
The Chairs of the Working Groups are elected from the members of the Advisory Board and will also continue to serve on the Board.